The National Housing Federation IT Services were looking to transfer from an accumulation of output devices (photocopiers, printers, faxes, scanners) from different providers to connected multifunctional devices (MFD).

Copiertec helped co-ordinate the internal technology switch providing seamless systems integration during the move to their new Head Office at Lion Court central London.

The NHF were also looking for a a sympathetic supplier who understood the urgent deadlines of producing information and delivering it on time and on budget.

Through consultation with the facilities manager Lallita Paul, Copiertec devised a bespoke service plan that delivered both. Copiertec provided a dedicated account engineer to manage the document output devices monitoring both volumes and reliability and updating all new firm ware provided by the manufacturer. Full preventative maintenance schedules are implemented as a routine all ensuring the smooth, efficient running of the reprographic side of the organisation.

Audit +

The Copiertec AUDIT+ can identify the strengths and weaknesses of your current office equipment and the true cost of the "hidden" expenditure. Our advice and solutions could mean that not only will you be in control of your printing costs, but more importantly, that you can reduce them significantly.

Objective: To demonstrate the potential cost savings of moving to connected multi-functional devices. ( in this case study the projected savings for the client were 40% + per annum, £45,000 over 5 years)

Step 1 : Establish Current Location of Existing Machines and record usage

Ground Floor:

Step 2 : Calculate Existing costs

Step 3 : Proposed Location of Connected Multifunctional Machines

Replace 17 machines with 4 multifunctionals and one colour printer on the Ground Floor

Step 4 : Proposed new cost structure

Step 5 : Establish Cost Savings for Ground Floor

Step 6: This analysis was completed for all floors producing the following savings